Bye laws

Meetings

1.1
Meetings of the European Board of Ophthalmology:

1.1.1
The E.B.O. will hold its Annual General Meeting (Plenary Session) once a year. Additional meetings may be convened by the Executive Committee, on the request of one third of the Members of the European Board of Ophthalmology.

1.1.2
Items for the agenda may be proposed by the Executive Committee, the Chairman of Committees, the Members of the E.B.O., the U.E.M.S. , the President, or the Secretary General.

1.1.3 
The agenda of the E.B.O. plenary meetings shall be communicated to the members before every meeting.

1.1.4
Minutes of the meetings, resolutions, recommendations, opinions, studies and all other relevant documents will be forwarded to the E.B.O. members, to the Secretary General of the U.E.M.S. and to the Specialist Section of Ophthalmology Secretary General before the next meeting.

1.2 
E.B.O. Executive Committee meetings:

1.2.1
The E.B.O. Executive shall meet at least every 6 months.

1.2.2 
Meetings of the Executive Committee are convened by the President and/or by the Secretary.

1.2.3
The agenda and relevant papers will be distributed to the members of the Executive Committee at least one month before the meeting.

Voting

2.0
The elected representatives, or his/her duly authorised alternative, of each full member country shall have one deliberative vote each that means two votes for each country.

2.1 
The voting procedure described in the EBO statutes article 5.

Financing

3.0 
Funding comes from the U.E.M.S. and other sources will facilitate the financial activities of the European Board of Ophthalmology.

3.1
The financial committee, under the chairmanship of Treasurer, is responsible for all financial matters relating to the E.B.O., subject to the approval and the control of the Executive Committee.

3.2 
The Treasurer will present a budget to the Annual General Meeting for approval.

3.3
The accounts of the E.B.O. will be audited by an Audit Committee of two members of the Board appointed annually at the Annual General Meeting.

3.4
All works performed on account of or on behalf of the E.B.O. by the ExCo members and other appointed parties are to be paid to the Secretary General of the E.B.O.

Committees

4.0 
The following committees shall be established by the Board.

4.1
The Executive Committee ie. elected by the Board from its members. This committee is in charge of the organisation of the activities of the E.B.O. It also has the function of ensuring that all decisions agreed by the Board are acted on. The Committee shall comprise the President, the Past President, a President-Elect, the Secretary General, the four Committee Chairs (Education [which comprises the exam], CME, Residency exchange and Training centers accreditation) and the Treasurer. The ExCo appoints also Spring and Autumn examination educational coordinators. The following additional committees will be established:

  1. Residency Review Committee
    This committee will define minimum requirements for ophthalmological training programmes and the appropriate facilities in training units. It will be responsible for site visits to be carried out at the request of training units requesting recognition of their programme of training as suitable for recognition by the E.B.O.
  2. Education Committee
    This committee will define the core knowledge and skills expected of a European ophthalmologist on completion of training. It will organise the E.B.O. qualifying examination in different locations and award to successful ophthalmologists certificates and diplomas.
  3. Residency Exchange Committee
    This committee will organise and supervise an exchange programme of trainees and trainers between E.B.O. recognised training units.
  4. Advisory Board Committee
    Advisory board committee (ABC) members are proposed by the ExCo on the basis of their expertise. The board elects members to the Advisory Board Committee. All advisors must be available for completing tasks requested by the ExCo and act as consultants.
  5. Finance Committee
    The Chairman of this committee will be the Treasurer. This committee is responsible for the financial affairs of the E.B.O. It will raise money as it sees fit. It will recommend suitable examination fees. All monies raised will be administered for the good of the E.B.O. as the Board decides.
  6. The Subspecialty exams Committee
    The Subspecialty exams are fostered by EBO according to the contracts. The past president takes the role of Subspecialty examination coordinator, and makes proposal for appointment or exchange of EBO subspecialty representative. The representative is appointed by the ExCo for a period of 4 years, one term. The representative must be a recognized expert in the field of the relevant subspecialty and must be a member of the subspecialty society. Representatives must be present at the examination and all relevant meetings upon Society request and must report to the Subspecialty coordinator on the progress of the exams and all related issues.

4.2
Committees can be established or wound up by the GA.

4.3
All countries are entitled to at least one representative on all committees except the Executive Committee. Representatives may be either of their Board members or nominated ‘experts’ as the national representative of each country decides.

4.4 
All committees except the Executive Committee and Finance Committee shall be chaired by the elected chair.

4.5
The procedure for chair election is described in article 5 of the statutes.

4.6
Minutes of all committee meetings shall be recorded and transmitted to the Executive Committee through the Secretary General as soon as possible after each meeting.

4.7
All members of the Board may, on request, attend any committee as an observer.

4.8
Meetings of the committees may be called by the Chairman of the committee or the President or Secretary General of the E.B.O. as often as deemed necessary.

Relationship and European Ophthalmological Associations

5.0 
The European Board of Ophthalmology will achieve its objectives by setting up standards and by encouraging health authorities, national and scientific ophthalmological societies through the specialist section, training institutions, ophthalmologists in charge of training and trainees, to live up to such standards.
Other European Scientific associations may request that they be allowed to send an observer to the meeting of the E.B.O. A decision on this request will be made by the Executive Committee.

5.1
The E.B.O. does not seek any legislative or executive power with the European Community Countries (Article 13 of U.E.M.S. statutes) (addendum13/04.15).

5.2
The E.B.O. will keep informed about national rules and regulations which concern the areas covered by its objectives. Conflicting rules and situations will be registered. The E.B.O. plenary session will be the appropriate assembly to discuss such situations and to work out recommendations and amendment procedures.

5.3
E.B.O. will conduct site visits of institutions that have formally agreed to live up to European standards as set by the European Board of Ophthalmology. Site visits will be carried out only with agreement of the visited institutions. Site visits may result in certification as E.B.O. recognised training institutions. In countries where residencies are already reviewed by national institutions, the E.B.O. could co-operate with such activities. Appeals against the decisions of the Residency Committee will be heard in the E.B.O.

Amendments and Dissolution

6.0 
The procedure for amendments of statutes and rules of procedure and for the dissolution of this foundation are identical to those described in the U.E.M.S. Statutes(Article 15 of U.E.M.S. statutes) (addendum13/04.15).

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